FRQnet, the new integrated awards and grants management system of the three Fonds de recherche du Québec—Nature et technologies, Santé, and Société et culture—will launch this July. The single-entry system will provide access to five portals, including four aimed at members of the research community: e-portfolio, institution portal, reviewer portal and partner portal. The fifth, the administrative portal, will be used solely by FRQ employees for internal management purposes.

As of July, the e-portfolio and institution portal will be the first interfaces to require action by members of the research community.

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For those who are currently using the FRQNT and FRQSC systems, the e-portfolio is the equivalent of what was previously known as Votre dossier and Dossier du boursier.

In the first step to use the e-portfolio, each individual who wishes to submit an application or follow up on his/her FRQ file must enter his/her account and profile information.

Because all the information on current awards and grants will be migrated to the new system by July, researchers who are already registered in one of the FRQ systems must enter their information in FRQnet to access the portals, activate their account, validate the details and sign a new consent form. Members of the scientific community will receive further instructions when the system is online in July.

In the second step, when the new awards and grants competitions open in July, applicants must access their e-portfolio to submit an application. To facilitate system adoption, a series of short videos will be available online. For example:

  • Creating a new user account
  • Accessing the system as an applicant
  • Accessing current competitions and submitting an application for funding
  • Accessing the system as a co-investigator
  • Filling in and submitting forms online
Institution portal

The institution portal, which will replace the FRQNT and FRQSC extranet sites and the institution portal currently used by the FRQS, will be the only interface for institutions to communicate with the three Fonds. Institution employees may use the system to follow up on applications by researchers affiliated with their organization, as well as determine internal dates to approve applications and interact directly with researchers via the portal before a funding application is submitted to a Fonds (if applicable).

The main steps to be taken by institution employees who wish to use the portal in the months following the launch are listed below. 

  • Assign roles according to the FRQnet user account
  • Approve applications, notice and letters of intent (if applicable)
  • Confirm registration (awards) for the FRQNT and FRQSC and for the FRQS during 2017–2018
  • Manage final reports, financial reports, interinstitutional transfers, etc. 

In the coming weeks, the FRQ will contact the individuals who oversee research in the Québec’s institutions to request a list of employees who will be granted a management role in the portal. When the system launches, the institutions will be able to manage the access of the user groups designated to act as liaison officers and administrative and financial services managers. The FRQnet system adoption process will be facilitated for the user groups.

For the current year, the deadline to receive the 2016–2017 financial reports that must be filed with the FRQNT and FRQSC has been postponed until December 4, 2017. Note that these reports must be entered and submitted via the FRQnet system. The FRQS has not postponed the date at which its financial reports must be received. They are required in their current format (Excel or PDF file) until the end of March 2018. As of April 2018, the financial reports (all formats) will be harmonized between the three Fonds and must be filled in and submitted directly through FRQnet.

With regard to the confirmation of registration for student award holders, the FRQ have decided to no longer use the student’s number and instead require the students’ permanent code. As was the case up until now for student numbers, the permanent codes will not be mandatory or conditional upon the submission of the form. This confirmation of registration process, which was not previously required by the FRQS, will apply for the Fonds Santé in 2017–2018.

During the week of June 12, the FRQ will hold meetings to acquaint the institutional representatives designated as portal managers and other user groups with the system and interact with the FRQnet team. Invitations will be sent out shortly to those concerned.

Information on the reviewer portal and partner portal will be communicated at a later date.

The FRQ invite you to share this release with your colleagues and read the updated FAQ on the Web sites of the FRQ.

Nature et technologies     |     Santé     |     Société et culture

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